Subtypes
Use the Subtypes option to enter universal subtypes that can be used when processing transactions. These subtypes appear on transaction windows in the Subtype list.
How to Access this Option
On the Setup menu, point to System, and then click Subtypes. The Sub type Maintenance window displays.
How to Create a Subtype
1.
Click the 
icon.
2. Enter a Code to identify the subtype.
3. Create a detailed Description of the subtype.
4. Enter the TSM-assigned Transaction code. For example, WITH for Withdrawal.
5. Enter the Reason for the subtype.
6. Enter the Request description for the subtype.
7. Indicate the Payout Type.
8. Select the IRS Reporting Required check box, if applicable.
9. Select the Transaction Type from the list: Deposit, Withdrawal or Transfer.
10.Select the Payee Record check box, if applicable.
11.Select the Tax Record check box, if applicable.
12.When you are done, click the 
icon. The following message displays:
Click OK.
How to Delete a Subtype
1. Highlight the subtype record you want to delete.
2.
Click the 
icon. The following message displays:
Click Yes to delete it or No to retain it.
3. Click the icon to confirm the deletion. The following
message displays:
Click OK.
4.
When you are done, click the 
icon.
5. If you are deleting more than one subtype, repeat steps 1 and 2 for each. When you are done, proceed to steps 3 and 4.
How to Edit a Subtype
1. Position the cursor in the field you want to change.
2. Click in the field with the right mouse button or press the Delete button on your keyboard.
3. Enter the new text.
4.
When you are done, click the icon. The following message displays:
Click OK.
5.
When you are done, click the icon.
6. If you are editing more than one subtype, repeat steps 1-3 for each. When you are done, proceed to steps 4 and 5.
Explanation of Fields
|
Field Name |
Field Description |
Required / Optional |
|
Code |
Enter a six character alphanumeric code to represent this transaction subtype. |
Required |
|
Description |
Enter a description for this subtype. |
Required |
|
Transaction |
Enter an alphanumeric code for this transaction. |
Optional |
|
Reason |
Enter an alphanumeric code representing a reason for this subtype. |
Optional |
|
Request |
Enter the request description for this subtype. |
Optional |
|
Payout Type |
Enter the payout type. |
Optional |
|
IRS Reporting Required |
Select the check box if these transactions must be reported to the IRS. The default is not required. |
Optional |
|
Transaction Type |
Select the transaction type from the list. The options are Deposit, Transfer, and Withdrawal. |
Optional |
|
Payee Record |
Select the check box if the transaction should indicate the payee. |
Optional |
|
Tax Record |
Select the check box if this is a taxable transaction. |
Optional |