Update Eligibility
Use the Update Eligibility option to update eligibility information entered on the Setup > Plans > Participant Eligibility Rules window.
See Also: How to Process Eligibility
How to Access the Participation Eligibility Update Screen
On the Setup menu, point to Participant and then click Update Eligibility. The Participation Eligibility Update window displays.
How to Update Eligibility
1. Select the Location from the list. Leave blank to update all locations.
2. Select the Eligibility Type to Update from the list. Leave blank to update all eligibility types.
3. Specify the Effective Date. TSM SmartClient will update the Eligibility Dates as of this date. For example: if you wish to determine eligibility status of Plan participants for the 2006 (calendar year) Plan year, for example, for non-discrimination testing, you would enter an Effective Date of 12/31/2006.
4. If you want TSM SmartClient to recalculate any existing eligibility date, select the Recalculate Existing Eligibility Date check box.
5. If you want TSM SmartClient to populate the estimated eligibility/allocation dates on the Setup > Participants > Participant Plan Other Information - Eligibility tab, select the Populate Estimated Dates Update check box. Estimated eligibility/allocation dates are the estimated future dates in which the participant will become eligible. For example: If a participant's Eligibility Date is calculated to be a date after the specified Effective Date, TSM SmartClient will populate the Eligibility Date field with this estimated date.
6. Select any or all of the following reports:
Non-Eligible Participants Report
Eligible Participants Report. If you select this report, the Group by Allocatable check box will become available if the Eligibility Type to Update is Forfeiture, Match Contribution, or Profit Sharing.
For either Participant Report, specify the Sort Order.
Permissive Disaggregation Report
Error Report
7. Select the Update Databases check box to update the database with the calculated Eligibility Date, Enrollment Date, Allocation Date, and/or Eligible flags, as applicable.
8. When you are done, click Process All to process the eligibility update.
Explanation of Fields
|
Field Name |
Field Description |
Required / Optional |
|
Location |
Select the Plan-specific location code used to identify groups of employees or regions. Only the participants in the selected location will be considered in the update process. Leave blank to update all locations. See Also: Setup > Plans > Location |
Optional |
|
Eligibility Type To Update |
From the list, select the eligibility type that you want to update. The eligibility type selected refers to the eligibility rules in the Setup > Plans > Participant Eligibility Rules option. Leave blank to update all Eligibility types. |
Required |
|
Participant Eligibility Rule Update |
Choose the effective date for this update to occur by clicking the date box to the right of this field. You can then choose the correct date from the calendar provided. Note: For the 'Hierarchy Method', the Effective Date acts as the As Of Date for determining eligibility dates. This date is mainly used for forecasting purposes. The Default is today's date. |
Required |
|
Recalculate Existing Eligibility Dates |
Select this check box to have TSM SmartClient recalculate any existing eligibility dates, if applicable. The default is unselected. |
Optional |
|
Populate Estimated Dates Update |
Select this check box to have TSM SmartClient populate estimated eligibility/allocation dates on the Setup > Participants > Participant Plan Other Information - Eligibility tab. Estimated eligibility/allocation dates are the estimated future dates in which the participant will become eligible. The default is unselected. |
Optional |
|
Non-Eligible Participants Report |
Select this check box to generate a non-eligible participants report. |
Optional |
|
Eligible Participants Report |
Select this check box to generate an eligible participants report. |
Optional |
|
Group by Allocatable |
Select this check box to group participants by those eligible to receive an allocation and those not eligible. This option will only be available if the user updates the following eligibility types: Match Contribution, Profit Sharing, or Forfeiture. |
Optional |
|
Sort Order: SSN or Name |
Choose either SSN or Name to sort the participants on the report. |
Required if selecting a report |
|
Permissive Disaggregation Report |
Select this check box to produce a report of any permissively disaggregated participants. |
Optional |
|
Error Report |
Select this check box to produce a report with any errors that occurred when processing eligibility. |
Optional |
|
Update Databases |
Select this check box to update participant records with Eligibility, Enrollment, Allocation Dates and Eligible flags, as appropriate. Note: We recommend that you run both the Non-Eligible and Eligible Participants Reports before selecting this check box. There is no way to back out dates once they have been updated. |
Optional |